Please complete the online Registration by Friday, December 13, 2024 which is available at cusc-ccreu.ca “Taking Part”.
Usually late registrations can be accommodated but institutions that registered by this date will have priority.
The table below presents a schedule that can be modified, within limits, to accommodate participating institutions. We strongly encourage you to start the survey at your institution as soon as possible in the New Year. The earliest the survey can be started is Monday, January 6, 2025; the latest the survey can be started is Monday, March 24, 2025. The survey closes for all institutions on Sunday, April 6, 2025.
You can change the date when the survey starts at your institution after you have completed the Registration but other institutions that have previously chosen the same date will have priority.
Ensure that the start date you have chosen does not coincide with events at your institution such as winter/ spring break (study week), exams and other surveys.
When registering online, each institution can specify when their survey closes. CUSC-CCREU advises leaving the survey open until the last day, Sunday, April 6, 2025. The survey end date may be extended one week in exceptional circumstances, if approved by the CUSC-CCREU Board. PRA will provide a website link that will show the daily number of responses for each institution to assist in deciding whether to extend your survey end date or not (see Response tracking).
Timeline
| Responsibility | Activity | Deadline |
|---|---|---|
| Institution | I.1 Begin research ethics review (if necessary at your institution) | As soon as possible |
| Institution | I.2a Current and former CUSC members: review your institution’s Data Licensing & Membership Agreement (DL&MA) as a reminder of your duties and responsibilities with CUSC data | By Friday, December 13, 2024 |
| Institution | I.2b New CUSC members: complete Data Licensing & Membership Agreement (DL&MA) (see Appendix. Data Licensing & Membership Agreement); send to admin@cusc-ccreu.ca | By Friday, May 31, 2025 |
| Institution | I.3 Complete the online Registration at cusc-ccreu.ca “Taking Part” | By Friday, December 13, 2024 |
| Institution | I.4 Non-members only: If chosen, send the list of CUSC-CCREU standard survey questions that your institution chooses to omit to PRA borodenko@pra.ca | At least four weeks prior to the start of your institution’s survey |
| Institution | I.5 If your institution chooses to ask additional questions, send them for review and approval to admin@cusc-ccreu.ca | At least four weeks prior to the start of your institution’s survey |
| Institution | I.6 If chosen, set up your collaboration group and send additional survey questions for review and approval to admin@cusc-ccreu.ca | At least four weeks prior to the earliest start date of all institutions in the collaboration group |
| Institution | I.7 If your institution requires one, provide PRA borodenko@pra.ca with a confidentiality agreement to sign (see Appendix. Confidentiality Agreement with PRA) | At least two weeks prior to the start of your institution’s survey |
| Institution | I.8 Provide PRA borodenko@pra.ca with invitation and reminder email messages | At least one week prior to the start of your institution’s survey |
| Institution | I.9 Confirm white listing of IP addresses or steps taken to prevent your institution’s email filters from blocking the invitation and reminders (see Institution email system and white list) | At least one week prior to the start of your institution’s survey |
| Institution | I.10 Send sample file to PRA borodenko@pra.ca after completing data quality checks (see Check sample file) | At least one week prior to the start of your institution’s survey |
| Institution | I.11 Receive test email invitation and survey; test link and survey and check additional questions (if ordered); send confirmation or feedback to PRA | At least two business days prior to the start of your institution’s survey |
| PRA | PRA.1 Send IP addresses for white listing to participating institutions (see Institution email system and white list) | By Thursday, January 2, 2025 |
| PRA | PRA.2 Sign and return confidentiality agreement (if necessary) | At least one week prior to the start of the institution’s survey |
| PRA | PRA.3 Send test email invitation to institution contact to test the survey link and check the survey questions | At least two business days prior to the start of the institution’s survey |
| PRA | PRA.4 Send invitation email to students with a link to the survey | As early as Monday, January 6, 2025 and as late as Monday, March 24, 2025 |
| PRA | PRA.5 Send website link to the institution to track daily responses | During Week 1 |
| PRA | PRA.6 Send first reminder to non-respondents | Four to seven days after invitation email |
| PRA | PRA.7 Send second reminder to non-respondents | Eight to twelve days after invitation email |
| PRA | PRA.8 Send list of randomly drawn respondents’ names and email addresses to the institution for distributing incentives (prizes) | By date requested by institution |
| Survey closes | Sunday, April 6, 2025 | |
| PRA | PRA.9 Send list of participating institutions to each institution that ordered comparison reports | Monday, April 7, 2025 |
| Institution | I.12 Choose institutions for comparison reports (if ordered); send list of at least 4 institutions to PRA borodenko@pra.ca | Tuesday, April 22, 2025 |
| Institution | I.13 Payment due to CUSC-CCREU for membership (if chosen), survey results package and options ordered | Within 90 days of invoice date, and before end of June 2025 |
| PRA | PRA.10 Clean and analyze data; write reports | By end of June 2025 |
| PRA | PRA.11 Send notice to institutions that have paid that their survey results packages and options ordered are available on the FTP site | Early July 2025 |
| PRA | PRA.12 Webinar with presentation of overall national survey results | Late August 2025 |
| PRA | PRA.13 Delete all institutions’ sample files | September 30, 2025 |