At some institutions, a confidentiality agreement or non-disclosure agreement with PRA is required. An institution that requires PRA to sign a confidentiality agreement before it can provide a sample file containing student data should send the agreement to PRA borodenko@pra.ca at least two weeks before the start of your institution’s survey.
| For your information, the contract that CUSC-CCREU has with PRA includes these items about use of student data and confidentiality. B.1 [PRA shall] Not use students’ email addresses or any other contact information for any purpose other than soliciting participation in this Survey. B.7 [PRA shall] By the end of September each year, destroy all records of student information (e.g. sample files) after the Survey is completed. Then notify each institution, and copy the CUSC-CCREU Board, that their students’ information has been destroyed. F.1 PRA acknowledges that all information collected for CUSC-CCREU during the course of the work/ contract as well as the nature and subject of the research is strictly confidential to CUSC-CCREU. F.2 PRA agrees that any information, data, documents and any other materials disclosed to PRA by CUSC-CCREU or otherwise produced or developed by PRA in providing the Services, whether digitally or non-digitally (the “Materials”), will not be: a) published or disclosed to any third party except to: those of PRA’s officers and employees who are directly concerned with the use and development or application of the Materials in the provision of the Services, and third parties to the extent necessary to provide the Services; nor b) used, sold or otherwise disposed of by PRA other than in the provision of the Services under this Agreement. F.3 PRA shall: a) comply with any rules or directions made or given by CUSC-CCREU with respect to safeguarding or ensuring the confidentiality of the Materials; b) advise its officers and employees to whom PRA may disclose the Materials, of the confidentiality and ownership provisions of this Agreement; and c) do that which is necessary and reasonable to prevent unauthorized disclosures, use or sale (or other disposition for value) of the Materials. |
Click on the link below to download a template that can be adjusted to suit the situation at your institution.